Admission and registration system

 


Article 1:


The study system at the Arab University for Science and Technology is based on a regular-time credit hour system. The student must pass all the courses of the study plan to graduate from the college, regardless of the minimum period the student spends at the university.
A student transferring from a public or private university or a technical institute can also be accepted, and similar courses are modified and exempted from them in the Arab Private University for Science and Technology through the instructions governing the transfer and change of registration. The applicant must also ensure that he fulfills the requirements of the college he wishes to join, which are: Faculty of Dentistry, Faculty of Pharmacy, Faculty of Informatics Engineering, Faculty of Architecture, Faculty of Chemical Industries Engineering, Faculty of Petroleum Industries Engineering, Faculty of Translation and Languages. The registration period at the university begins according to the dates shown in the university calendar, and the student is considered registered after signing the registration form and paying all the required fees. The Arab University for Science and Technology is subject to the decisions of the Ministry of Higher Education. regulating the admission and registration processes so that the student has to submit some administrative documents to certify his admission.


Article 2:


The admission rates for holders of the Syrian high school diploma are determined after the cancellation of the mark of the religious education subject and choosing one of the two languages (English or French for high school) and based on the decisions of the Higher Education Council related to determining the admission rates at the university.

 

Article 3:


Admission provisions for students with a Syrian high school diploma:
1- Admission to the Arab League takes place according to a comparison that takes place between applicants in each faculty or program.
2- The university may set additional criteria for admission after being approved by the Higher Education Council at the beginning of each academic year.
3- The high school diploma is required to be consistent with the program in which the student wishes to enroll, according to the principles approved by the Higher Education Council.
4. Holders of a high school diploma who are admitted to the Faculties of Engineering and Computer Science are required to take restoration courses for mathematics and physics, and the Arab University is committed to providing the Ministry of Higher Education with a restoration plan for each secondary school that includes the courses and the number of hours. The restoration process is carried out at the university expense. These hours are not counted among the program hours and are not included in the average calculation.
5. Students wishing to be admitted to the Architectural Engineering major are subject to an admission test conducted by committees formed by the rector of the university from among the faculty members of the Arab Private University, and the Minister may designate a representative of the Ministry within these committees from among the faculty members in public universities. The admission shall take into account the relevant rules issued by the Higher Education Council.
6- The applicant should provide the Directorate of Admission and Registration with the following documents:


A- The original secondary school (for Ministry of Education scholarship students only).
B- Four copies of the Syrian high school diploma certified by the Ministry of Education.
C- A copy of the personal identity card (or a population registration).
D- A copy of the passport (if available).
C- Six recent personal photos.
H- A university enrollment application signed by the student, the Admission Department, and the Accounting Department.
G- A copy of the military service book showing the conscription section and the conscription number.
D- In the event of a transfer, the certificate and the duly attested transcript of marks are required with the description and vocabulary of the subjects from the university or institute from which he is transferred.

 

Article 4:

 

Admission provisions for non-Syrian government high school diploma students
A percentage of students not exceeding 40% of the seats allocated to each program are accepted for non-Syrian high school diploma holders, and a comparison is made between them without a deduction from the average. As for those admitted outside this percentage, the rate is calculated according to the principles approved by the Ministry of Higher Education, especially the Higher Education Council Resolution No. 268 of 2009. Accepted students should provide the Directorate of Admission and Registration with the following documents:

1.The original document of the secondary certificate (certified by the Ministries of Education and Foreign Affairs in the country from which the secondary school was issued, then the Syrian embassy in that country, then the Syrian Foreign Ministry), and translated into Arabic if it was issued in a foreign language.
2- Four certified copies of the secondary school (certified by the Syrian Foreign Ministry ).
3- The original document of the preparatory stage certificate or its equivalent (the ninth - basic education - third intermediate - first secondary for the State of Kuwait (duly certified).
4- Two certified copies of the preparatory certificate or its equivalent (the ninth).
5- A copy of the identity card (or the registration of the population) and a copy of the passport (if any).
6- Six recent personal photos.


Article 5:


Admission provisions for students who have obtained a foreign high school diploma from the home country or a foreign high school diploma from an Arab country.
The provisions of Article 4 of the admission and registration controls apply to them and they must provide the Directorate of Admission and Registration with the following documents:
1. The original document of the High School Diploma (duly certified and translated), certified by the Ministries of Education and Foreign Affairs in the country from which the secondary school was issued, then the Syrian embassy in that country, and the Syrian Ministry of Foreign Affairs.
2- Two certified and translated copies of the secondary school certificate.
3.A transcript of the original high school grades (certified by the Ministries of Education and Foreign Affairs in the country that issued it, then the Syrian embassy in that country, then the Syrian Foreign Ministry).
4- Four certified copies of the secondary school (to be attested by the Syrian Ministry of Foreign Affairs ).
5.An original copy of the eleventh grade transcript, duly certified and translated.
6- Two certified and translated copies of the eleventh grade transcript.
7- An original copy of the tenth grade transcript, duly certified and translated.
8- Two certified and translated copies of the tenth grade transcript.
9.A middle school certificate or its equivalent, duly certified and translated (for the country that issues this certificate).
10- Three certified and translated copies of the ninth grade transcript.
11- The equivalence issued by the Ministry of Education in the country of secondary school origin, duly certified (if it was issued by an Arab country only).
12- Two certified copies of the equivalence of tie.
13- A document proving the possibility of equivalence of the international certificate.
14- A copy of the identity card (or the registration of the population) and a copy of the passport.
15- Six recent personal photos.
16- A university enrollment request should be signed by the student, the Admission Department, and the Accounting Department.

 

Article 6:



Admission provisions for students with a high school diploma issued by the Pakistani School in Damascus
The provisions of Article 4 of the admission and registration will be applied to them and they must provide the Directorate of Admission and Registration with the following documents:
1- The original secondary school certificate “IGCSE” (duly certified by the University of Cambridge - British Foreign - the Syrian Embassy in London - the Syrian Foreign Ministry).
2- The original secondary school certificate “GCE” or “AS LEVEL” (two courses at least duly certified by the British Foreign Office - the Syrian Embassy in London, and the Syrian Foreign Ministry) and a number of advanced level subjects according to the instructions issued by the Syrian Ministry of Education.
3- Four certified copies of the original IGCSE certificate.
4- Four certified copies of the original secondary certificate “GCE” or AS LEVEL.
5- The original copy of the grade-scales of the ninth and tenth grades, duly certified and translated into Arabic.
6-Two certified copies of my ninth and tenth grade transcripts, duly certified and translated into Arabic.
7- A copy of the identity card or the registration of the population (and a copy of the passport, if any).
8- Six recent personal photos.
9- A university enrollment request should be signed by the student, the Admission Department, and the Accounting Department.

 

Article 7:


General Provisions:
1.Every student who holds another secondary school than Syria must modify his secondary school in the Ministry of Education after confirming the validity of the information contained in and this procedure is carried out by the university, and his registration during this period is considered conditional pending the issuance of the equivalence decision is issued by the Ministry of Education. And in the event of a decision issued by the Ministry of Education not to equate it, the student’s registration shall be canceled from the university, and then conditional registration is the responsibility of the student.
2. Students who obtained a foreign high school or a foreign secondary school from an Arab country and who obtained a high school from the Pakistani school and until their high school diploma is equalized, they are subject to the Syrian Ministry of Education to an Arabic language examination of sufficient level (reading, writing and speaking) if they hold a foreign nationality. In addition to an exam (Arabic language - nationalism - history - geography) from the Syrian high school level if their nationality is Syrian.

 

Article 8:

 
Provisions for transferring to the Arab University for Science and Technology from another university
Syrian and non-Syrian students registered in Syrian and non-Syrian universities (governmental and private) may transfer to similar majors at the Arab Private University for Science and Technology in accordance with the similar transfer provisions issued by the Ministry of Higher Education, and in accordance with the following conditions:

A- From a university other than Syria
1. The university in which they study must be approved and recognized in the country of study and in the Syrian Arab Republic.
2. The student’s average mustn’t be less than 10% of the specified rates approved by the Higher Education Council, taking into account the 8-month residency requirement, and that the rate is in no way less than 50%.
3. The student has been transferred or passed to the second year at the university from which he wishes to transfer if the university adopts the annual or semester system. Or has passed at least 25 credit hours in case the university adopts the credit hour system.
4. If the student achieves the required rate in the year of transfer, then he is entitled to transfer without regard to the number of hours that he has completed, taking into account the residency requirement.
5. To obtain the prior approval of the Ministry of Higher Education after verifying the duration of residency, provided that it is not less than eight months in each academic year.
6. He should not be dismissed from the university he wanted to transfer from because of the disciplinary dismissal.

B- From a Syrian governmental or private university:
1 - The student have to fulfill the requirement for the average in the secondary certificate in the year of admission.
2- The student have to study for a period of not less than one semester at the university which he transferred from.
3- He mustn’t be dismissed from the university to be transferred from by a disciplinary dismissal.

 

Article 9:


Provisions for transferring to another college within the university or transferring from one major to another
A student who is registered at the university may change the college or major in which he is registered if the following conditions are met:
1.Availability of vacancies in relation to the number of students in the specialty transferred to.
2- He must have a high school diploma, which entitles him to enroll in the new major.
3- To pass successfully the admission tests for the new specialty.
4-To fulfill the additional conditions required of new students in the specialty.
5- It is not allowed to increase the exemption 50% of the decisions of the plan in the specialization to which the registration is to be changed.
6- When equating the courses, the course from which the student is exempted must have the same name and scientific content in the plan of the program which needed to transfer to it, with the student retaining his mark.

 

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Stop Registration System

 
Provisions for retreating and deferring:


A. The new student has the right to apply for withdrawal from the university and he will be treated according to the following:


1. Credit hour fees are only refunded to those who request retreating before the end of the registration period.
2. No amount will be returned to those who request retreating after the end of the registration period, and no document shall be returned to him if he has not paid the required fees for a full semester.
3- The old student should pay the fees of 12 credit hours if he wishes to withdraw from the university.
4.The process of deleting and adding courses is carried out under the supervision of the academic advisor during the first week of the beginning of the study. The number of registered credit hours mustn’t be less than the minimum, which is 12 credit hours per semester, and does not exceed 18 credit hours per semester.

B. The student has the right to postpone his studies before the start of the semester for a period not exceeding four continuous or intermittent semesters according to the following:


1-Pay at least 12 credit hours fees.
2- The amount of the credit hour fees is recycled for the semester following the study postponement semester only.
3-If the student wishes to postpone his studies for another semester, he loses his right to recover the credit hour fees and he will be charged with the hour fees again.
4- If the student stops studying in any semester after postponing his studies, he loses his right to recover any fees.

 

C. The student may withdraw from one or more courses before the end of the eighth week of the semester, and in this case, the grade is granted “Withdrawn” (W) This estimate is not included in the calculation of his grade- point average (GPA).


D. If the student withdraws all his courses after he registered in the semester, he is considered stopped temporarily for this semester and gets a “withdrawn” grade in all the withdrawn courses. This semester is calculated from within the maximum study period and appears in the transcript and this does not affect the calculation of the GPA. The end of the eighth week of the semester is also set as the deadline for submitting applications to stop studies temporarily.


E. The student is considered to have dropped out of study in the event that he does not register during the specified period, and the University Council may consider the applications of the students received after the expiration of this period within a maximum period of four weeks from the start of the study. If the student’s request is accepted, he must pay a delay fine of not less than 5% Of the fees for the hours to be registered.

F. A student who is late in registering may submit a request to postpone the study of the Rector of the University in order to exclude him from the period of time, and in case of approval the financial fees determined from the academic postponement shall be paid.

G. The student’s registration shall be cancelled in the event he has not registered or has not applied for a study postponement for two consecutive semesters. The University Council issues a decision for cancelling the registration based on the proposal of the Faculties Councils, and his name is removed from the lists of students registered in the colleges and it is not counted among the percentages of the scientific accreditation lists.

H. The student whose registration is cancelled may apply for re- registration at the university during the registration periods and the decision is issued by the University Council based on the proposal of the College Board.


I. The student is exempted from the courses he has previously passed according to the rules and regulations issued by the decisions of the Higher Education Council.

 

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Regulations for penalties and warnings

 

The rules governing the penalties in the study sessions and the midterms :


First: the warning penatly:

The student shall be charged with the warning punishment that is recorded in the following cases:
- In the event that the student is alerted twice and the examination paper is withdrawn if the warning is repeated.
- If he took his examination in a room other than the one designated for him without the permission of the examination committee.
- If he didn’t write with a blue pen.
- If there is a writing on a seat or a wall, and the student did not know about it in advance.

Second: The penalty of zero mark:

-The student is punished by giving him a zero mark without refunding any sums he has paid to the university according to the rules and regulations followed in the following cases:
-If he causes a riot in the exam hall

- If he objected to the examination hall administration
- If the examination paper contains an indication or a distinguishing mark as follows:
- Writing the student's name explicitly

- If the exams or research seminar mark is noted on the examination paper
- The case of the teacher request
- If there is a sign and it has been discovered by the monitoring committee and not by the course professor.
- Any signs or writing that aren’t related to the course.
- If the student helped his colleagues to cheat.
- If you found a writing on the seat or the wall related to the course and the student did not know about it in advance.
- If there is a match between his/her answers and those of his colleague (an error in the written answers or the results of the solution) according to the decision of the teacher course, for both students.
- If the student is found in possession of a means of fraud, or it is proven that he disposed of it to waste material evidence.

-If the student is caught with a mobile phone closed or ready to use and there is no information on it related to the course, and it was not reported before the exam.
- If the student threatens, insults, or offends any member of the observers.
- If he deliberately concealed his examination paper and did not hand it over when he left the room.
- If the student wrote on the seat or the wall in the exam hall, or on the body, a note.

Third: Deprivation of one exam session:

The student shall be punished by depriving him/ her of one examination session without recovering any sums he has paid to the university according to the rules and regulations followed at the university if a mobile phone ready to use was with him and there is information related to the course.

 

The rules governing the penalties in the final exams:


First: Deprivation for one exam session:
The student is punished by being deprived of one examination session without recovering any sums he has paid to the university according to the rules and regulations followed at the university in the following cases:
- If a mobile phone is found and it is ready to use and has information related to the course.
- If the student facilitated transportation for his colleague or it is proven that he carried out the transfer from his colleague.
- If the student threatens, insults, or offends any member of the observers.
- If he deliberately concealed his examination paper and did not hand it over when he left the hall.
-If the student wrote on the seat or the wall in the exam hall, or on the body.
- If the student is found in possession of a means of fraud, or it is proven that he disposed of it to waste material evidence.


Second: The rules governing joint penalties:
Deprivation of two exam sessions:
The student shall be punished by deprivation for two exam sessions without refunding any sums that have been paid to the university according to the rules and regulations followed in the university if he is caught in his possession wired or wireless headphones or a mobile device with headphones or any other electronic devices that help him cheat in the exam and if he had a previous exam penalty.

Expel from college:


The student is punished by dismissal from the college without refunding any sums he has paid to the university according to the rules and regulations followed at the university if he is caught in his possession wired or wireless headphones or a mobile device with headphones or any other electronic devices that help him cheat in the exam by communicating with people outside the examination hall.

Final dismissal from the university:


The student is punished by dismissal from the university without recovering any sums he has paid to the university according to the rules and regulations followed at the university in the following cases:
- If he impersonates someone else for the purpose of taking the exam on him or introduces a substitute person for this purpose.
- If it is proven that he has forged an official document, participated in the forgery, used it, or benefited from the forger.
-If the student hit the observer.

 

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Credit hour system


What is the credit hour system?

 

It is an international teaching system that aims to implement study programs of all kinds based on the credit hours of the courses. So that the student can choose the courses they want to study in each semester.

In universities that follow the credit hour system, the academic year consists of the first semester, the second semester, and the summer semester, which is considered an optional semester.


Features of the credit hour system:

 

-It gives the student the opportunity to repeat the course in which he did not obtain a passing grade or got a weak result in it to improve the average.

-It helps to match the duration of study with the possibility and conditions of each student, as students prefer to shorten the duration of study without affecting in a negative way on the quality of the teaching process.
-The study plan in the approved hours system is compared to the plans in quarterly or annual systems.
-Study plans in the credit hour system usually consists of university requirements, college requirements, major requirements, and other optional materials.
-University requirements: are the courses that aim at the student's acquisition of the skills that every university graduate needs, such as languages .


College requirements:

 

Each college consists of a number of academic or scientific departments that cover a number of common knowledge for all college programs, so that graduates of all programs in the concerned college enjoy a common amount of academic knowledge.

Major requirements:

 

These courses represents the basic and common object of knowledge for students of one specialist, and they can be basic compulsory courses taught by all students of the specified or optional program through which the student is in depth in the field of specialization.

 

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Examination system

Exam rules and regulations:


1. After the academic results of the student are adopted at the end of each semester. The university takes over at the beginning of the next semester, sending a warning to the student whose GPA is less than ( 2 ) points in any of the first two semesters.
2- Upon receiving a warning, the student must cancel his effect by raising his GPA to (2) points or more within a maximum period of two semesters from the date of the warning.
3-The student is prevented from the specialization after the end of the period in the previous part of this article, with the exception of the student who has successfully completed (99) hours of credit hours according to his study plan, provided that his cumulative average is not less than 1.75 points or its equivalent percentage, and if his cumulative average is lower in any semester, he is prevented without warning.
4- It is allowed to accept in the special study a student who has been dismissed from the study due to the low GPA of two points in according to the following provisions.
5- If his cumulative GPA is not less than 1.5 points, four semesters are given to raise this rate to the acceptable minimum, so that he returns to a regular student. If he fails, he is not allowed to continue private studies unless he completes a total of (99) hours of the credit hours prescribed in his study plan and his average is With no less than (1.75) points, and in this case two semesters are given as a maximum, after which he is dismissed if not if he is unable to raise his GPA to 2 points.
6-If the student’s average is between (1 - 1.49) points, he is given one semester to raise this rate to (1.5) points, and if he achieves that, he is given three additional semesters to raise the rate to the minimum acceptable level. A total of 99 credit hours specified in his study plan and his cumulative GPA in it is not less than 1.75 points, and in this case he is given two semesters as a maximum, after which he shall be separated if he is unable to raise his GPA.
7 - The student accepted in special study loses his right to transfer to another major if he has completed the four semesters granted to him in special study and has not been able to raise his cumulative average to the minimum required, and the summer semester is not considered a semester for this purpose.
8- The academic burden for the student accepted in the special study is (15) credit hours as a maximum for each of the first two semesters and (6) credit hours for the summer semester.
9-A student who gets less than one point in the GPA in any semester of the year after the first semester of joining the university, except the summer semester, is dismissed from the major, and if the student repeatedly gets less than one point in the GPA in any subsequent semester, he is dismissed from the university.
10 - A student will be dismissed from the university if he exceeds the maximum period of study allowed for study.

Exam rules and regulations:

 

1- The student must come to the examination room at least five minutes before the start of the exam.
2-The student is not allowed to have the exam without having the university card.
3- It is not allowed to the student to take his examination in a room or seat other than the one assigned to him.

4- The student must write their name and university number as stated in the university card on the answer sheet and the question sheet.

5- The student may not write anything on the question paper at risk of taking him out of the examination room.
6- Students may not exchange their examination papers after distributing them.
7-It is forbidden to write without the blue pen. It is forbidden to use the correction pen, and it is forbidden to write with two different pens unless the ink runs out and with the knowing of the chairman of the examination hall. It is allowed for pencil only for graphs, illustrations and engineering drawings.
8- It is forbidden for the student to bring books, documents or manuscripts into the examination hall even if they are not related to the exam subject.
9 - The student is not allowed to use the dictionaries and references except with the permission of the faculty council and the course professor, and they may not be exchanged.
10- The student is not allowed to enter calculators except with the permission of the faculty council and the course professor.
11- It is forbidden to use speaking dictionaries and calculators programmed into the examination room.
12- It is not allowed the student to borrow tools, rulers and calculators during the exam.
13-It is not allowed to put a mobile phone in the examination hall, even if it is switched off, or any electronic device. It is prohibited for female students to bring their handbags into the exam hall.
14- It is forbidden to bring food and drinks into the examination hall or to smoke.
15- Students are prohibited from wearing hats inside the examination hall.
16- It is not allowed the student to talk inside the examination room or move the room furniture except with the permission of the hall chairman.
17- The student must hand in all his examination papers, including the question paper, before leaving the room. The faculty may return the non-automated question paper after the exam.
18- The student is prohibited from leaving the examination room before half an hour has passed from the start of the exam.
19- It is prohibited for the student to return to the examination hall after leaving it.

 

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