Supervises the control and organization of examination records and student results, and the application and coordination of all instructions and controls related to examinations issued by the Ministry of Higher Education, the University Council, and the councils of colleges and academic departments. It also supervises holding, organizing and supervising exams, correcting answer sheets and showing results in cooperation with all concerned parties in the university. It is responsible for issuing, checking and keeping score tables and lists.
Duties of the Examinations Directorate
- Organizing examination and monitoring schedules in coordination with colleges and departments and announcing them to students.
- Preparing all the requirements for conducting the exams (rooms, notebooks, exam questions, printing and copying devices, lists of students and their distribution to the halls, lists of observers, attendance lists, seals).
- Receiving two forms of exam questions along with the correction ladder signed by the course professor and the dean of the faculty or the head of the department in a closed envelope and keeping them in a record prepared for this purpose, while documenting the activities of receiving and handing over the appropriate forms.
- Supervising the process of copying the questions in the presence of the course instructor and then placing them in sealed envelopes according to the number of students and examination halls.
- Preparing grade schedules for the year's work and announcing them to students in coordination with the course professor and the dean of the college.
- Preparing practical exam schedules and announcing them to students in coordination with the course professor and the dean of the college.
- Announcement at the beginning of each semester of exam dates throughout the semester after the approval of the Academic Council, so that the student is aware of the exam dates and organizes study times at the level of each exam.
- Preparing the necessary coordination to determine the dates of college exams and presenting it to the University Council.
- Conducting statistics for students enrolled in colleges and taking exams. Review lists of students applying for exams.
- Preparing human resources (observers) for college exams and coordinating between colleges.
- Reviewing apologies for taking the exam, suspending enrollment, and approving what is required of them from the university.
- Designing forms for examination work and monitoring results.
- Reviewing the results of the transfer years exams in colleges before announcing them.
- Reviewing the results of the final years of colleges before they are approved.
- Presenting the results of the examination years to the college councils for approval.
- Issuance of the university president's decision to grant academic degrees to graduate students.
- Preparing remuneration schedules for the university's administrative staff for their participation, directly or indirectly, in exams and submitting them to the competent councils.
- Suggest exam committees for approval by the Vice President for Student Affairs.
- Reviewing the practical and oral exams of the faculties in order to ensure their compatibility with the rules and regulations in agreement with the deans of the faculties.
- Preparing an annual final report on examination work and submitting it to the University Council for approval.
- Administrative and technical supervision of the administrative and examination units associated with it in all faculties, coordinating its work and following up on its performance and development.
- Issuing instructions, publications and circulars that ensure the proper conduct of examinations.
- Approving the success forms and academic levels required by the official authorities.
- Issuing educational certificates and granting documents and transcripts based on the results documented by them.
- Studying and analyzing the exam results and extracting scientific indicators indicating strengths and weaknesses, and benefiting from that in cooperation with the competent departments.
- Follow-up recent scientific developments in examination methods, and review and benefit from them in evaluating examinations.
- Reviewing the documents and transcripts received from outside the university or what is referred to it from other entities, and matching these documents with the records and results kept with them.
- Carry out other tasks assigned to the Directorate that fall within its jurisdiction.
